Process Optimisation Blueprint

Explore how successful businesses tap into the power of Kanban to run their operations successfully with this handy workbook!

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Create an Accountable Team
Set SMART, achievable Goals
Be more transparent and accountable
Identify bottlenecks in processes and eliminate them

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Looks like you’re gearing up to reopen soon, and we are with you all the way! We know this is an important opportunity to show you care about your customers and employees’ safety and wellbeing.

Boombirds is the right technology to help you ensure you follow the regulations for social distancing and a safe reopening.

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Demonstrate duty of care to your customers and employees, and ensure health and safety compliance in your

post COVID-19 reopen plan.

Any form of reopening will come with strict guidelines and safety precautions in relation to, for example, frequency of deep cleaning, availability of hand sanitiser, observance of social distancing and appropriate signage to indicate where people should go, to minimise the potential risk.

So it is critical for service providers as they reopen to ensure that they are following these procedures and can demonstrate this, and prove compliance to the authorities through regular audits and reports.

These audits not only provide companies with an immediate snapshot of the state of their facilities, they also help to promote a safe environment for customers and employees, enable continuous improvement and minimise the risk of being shut down. For most organisations this means manual paper-based forms that are hard to keep track of, and do not meet many of the mandated best practices for compliance and tracking.

As Chief Operations Officer, Head of Human Resources/Quality/Compliance, no matter the size of your organisation you must ensure all your premises meet both the relevant government regulations as well as the industry’s compliance standards. You are now accountable for carrying out a targeted number of inspections every day, week, month and even year. What makes it even harder is that the regulations are constantly changing, and you need to adapt quickly.

One wrong move and it could result in instant closure. Or a lack of customer trust in the safety of your facility.

While these must be carried out at a local level, they often lack the tools to ensure that these safety walkarounds and audits are completed properly. Due to the manual way they are conducted today, you find it difficult to keep track of the end results and recommendations that drive improved (and safer) processes.

As a COO or Head of Quality or Human Resources or Compliance, you are probably:

Trying to get your local teams to carry out consistent safety measures, in a timely manner while strictly following your Standard Operating Procedures (SOPs) based on regulations
Unable to provide key stakeholders with real-time visibility of quality and safety inspections because of the sporadic way in which information is captured and disseminated
Unsure of how to collect proof of safety audit, what was identified and what corrective measures were taken
Wondering how to improve accountability and ensure each recommended action is followed through to resolution
Suffering from a lack of visibility and finding it difficult to keep track of which inspections are yet to be started, underway, or completed
Worrying about how to track the teams movements and knowing in real-time when they are auditing your facilities in multiple locations

And you know you could get a lot more done if you could:

Ensure that the ever-changing process and government regulations are adhered to with seamless assignment of steps between the accountable teams, with photographic proof
Store and access all audit-related information in real-time to help you immediately address any critical gaps, and provide government or other authority with proof of compliance
Empower teams to be more accountable, keep track of non-compliance, and ensure remediations and action items are followed through to resolution
Keep track of roaming safety auditors, or field teams, as they complete checks across your auditing locations
Evolve from a paper-based process to a smartphone-enabled system, that makes it easy to manage and comprehensively keep track of all the audits across every facility
Easily schedule your field audits at regular intervals that suit you. These could be on a daily, weekly or monthly basis and ad-hoc as needed.

Plus, this is on top of running your usual day-to-day operations!

Here’s how Boombirds helps

Comprehensive Audit Checklist

Create a thorough and tailored workflow of the inspection process, complete with comprehensive audit guidelines, checklists, and reviews aligning with government regulations

Enforce and track remediations

For non-compliant scenarios, create remediation actions and assign to specific teams to review and close with photographic references on resolution

Complete Audit Record and Proof

Gain a complete picture of the inspection process, with a detailed audit trail, including photographic logs and remediations

Enhanced Operational Visibility

Gain a bird’s-eye view of all pending, ongoing, and completed audits in real-time, with Kanban-inspired smartboards

Automation of Recurring Audit Compliance

Beat planning, automatic ticket creation and intelligent team routing together ensures seamless field audits.

Guaranteed Compliance

Ensure every process step and operating guidelines are followed in accordance with the defined standards, before the audit is completed

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